Privacy Policy of Bexhill Runners & Triathletes (“BRT”)
BRT take the privacy of your personal information very seriously and, when dealing with all data received from visitors to the site, will only use it in accordance with the current data protection law in the UK and this privacy policy. This privacy policy applies to personal information about individuals. It does not apply to information we hold about companies and other organisations.
1) How your information is collected
2) How your Personal Data is Used (All site users)
You do not need to supply personal data to view the website. However, please be aware that cookies are used to let us monitor how you are using the site, as these will help us make improvements for the future. These will not be linked to any information that allows you to be personally identified. Your IP address may also be used to examine usage trends, but, again, this will not allow for any identification. You can change the settings within your own browser if you wish to restrict the collection of such information. The ‘Cookie’ section (#11 below) gives advice on how to do this but please be aware that changing the settings may prevent you from taking full advantage of the website.
If you are a Member we request that you fill in our Membership & Health Questionnaire. We use MailChimp to collect and manage the information, if you enter your information using the form, it will be stored in our account with them, on their servers. We will send occasional newsletters and updates if you have asked to receive them but you can opt out at any time by clicking the ‘unsubscribe’ link at the bottom of each email or by contacting us via the email or postal address in the ‘Contact’ section (#7) of this Privacy Policy.
The ‘Contact us’ form accessed via a link under the ‘About us’ section on the top menu on our website is supplied by Weebly and if you use this form to request information from us, the details given will be held on their servers. Personal data supplied in this way will only be used to answer the specific query initiated by you.
Personal Data Use (Additional for Customers/Members)
If you decide to Join, renew membership, enter a race, sign up to a course or purchase club kit, you will need to supply personal data to enable us to manage your this, and this may be usedfor a variety of purposes to facilitate this:
We do not collect financial information on our website. We use PayPal to process the payment of entry fees. When you complete the entry form, you will be diverted to PayPal’s site to make your payment and so will be subject to PayPal’s Privacy Policy for this financial transaction. Following payment, an invoice will be sent to your email address. A copy of this invoice is held by us for the duration required by HMRC for accounts purposes.
3) Hyperlinks
The BRT site does have links to other organisations. As soon as you leave the BRT site, you are recommended to check the Privacy Policy of the organisation before supplying any personal data. BRT cannot be responsible for the protection of any data supplied to sites other than its own.
4) Sharing your information
We may share information about you as reasonably necessary for the effective running of an event, course, with any of our employees, freelance personnel, sponsors and supporters, suppliers, agents, officers and sub-contractors.
We may, additionally, share your information:
Organisations, who provide services to enable us to operate our business effectively, may be outside of the European Economic Area. If we transfer information outside of the EEA, we will make sure that the recipients agree to protect your information to the standard required within the UK.
5) Our legal basis for processing your Data
We will only process your information if we have a legal basis for doing so under current data protection legislation in the UK, including:
Legitimate interests:
Where our processing is based on legitimate interest grounds, for example:
6) Your rights
We want you to be comfortable with the way that we use your personal data and know what to do if you have any questions. You have the right to:
If you give us information on behalf of someone else, you confirm to us that you have their permission to do so and that they are aware of the contents of this privacy policy and do not have any objection to our processing their information in accordance with this policy.
7) Contact
If you have any queries or requests relating to our use of your personal data, please email us on brt@marshman.net or writeto us: Bexhill Runners & Triathletes, 62 St Martyns Way, Bexhill-on-Sea, East Sussex, TN40 2SH.
8) Internet
Although the website uses a secure and verified payment system, please remember that other methods of internet communication, such as emails and messages sent via the website may not be secure. We take the security of our website seriously but cannot be held responsible for any unauthorised access, interception or loss of personal information transmitted via the internet that is beyond our control.
9) Amendments
We may update this privacy policy from time to time by publishing the amended version on our website. Last modified: May 2018
10) Headings
The Headings we have used in this Privacy Policy are to aid clarity only and shall not affect the interpretation or validity of the information given.
11) Cookies
If you do not want us (and all other sites) to place cookies on your system you can switch cookies off in your browser. See the article below on: How to enable and disable cookies using your browser
Note: If you do disable our cookies you may find that certain sections of our website do not work. For example, you may have difficulties logging in or viewing certain pages.
What is a Cookie?
Cookies are small text files which a website may put on your computer or mobile device when you first visit a site or page. The cookie will help the website, or another website, to recognise your device the next time you visit. Web beacons or other similar files can also do the same thing. We use the term "cookies" in this policy to refer to all files that collect information in this way.
There are many functions cookies serve. For example, they can help us to remember your username and preferences and analyse how well our website is performing.
Certain cookies contain personal information, for example, if you click to "remember me" when logging in, a cookie will store your username. Most cookies won't collect information that identifies you and will instead collect more general information, such as how users arrive at and use our website, or a user's general location.
More Info: http://en.wikipedia.org/wiki/HTTP_cookie
If you continue to use our website, we assume that you have made any adjustments you wish to your browser and are happy to receive the cookies that are enabled, both from our site and from the third-party suppliers we use to improve your experience on our site.
Google Analytics:
Our website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses “cookies” to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
PayPal:
We use PayPal as our payment service provider. They may serve you Cookies during the transaction.
For more information on PayPal's Cookie Policies follow this link:
https://www.paypal.com/uk/webapps/mpp/ua/cookie-full
‘Add This’ Social Media Share Component:
The ‘AddThis’ component allows you to instantly share web pages, news, and other content to the most popular social networks and other destinations via a website plug-in. The component uses cookies to do this effectively, which collect information to help us to improve the functionality of our site.
How to disable behaviourally targeted advertising cookies
If you are concerned about behaviourally targeted advertising cookies (that serve you advertisements based on your use of our site and other websites), users based in the European Union can visit www.youronlinechoices.eu and users based in the US can visit http://www.aboutads.info/choices/ to opt out of these third party cookies.
How to enable/disable cookies on your browser
Google Chrome
https://support.google.com/chrome/answer/95647?hl=en
Microsoft Edge
https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy
Mozilla Firefox
https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences?redirectlocale=en-US&redirectslug=Enabling+and+disabling+cookies
Opera
https://www.opera.com/help/tutorials/security/privacy/
Safari on OSX
https://support.apple.com/kb/ph21411?locale=en_US
All other browsers
Please look for a "help" function in the browser or contact the browser provider.
1) How your information is collected
- we collect information directly entered by you. For example, if you use the contact form on our website, enter our events, purchase Club Clothing or email/write to us directly,
- we collect information from your use of our website passively. We use tracking tools like browser cookies to collect information about your use of the service,
- we collect information about users over time when you use this website,
- occasionally from other third parties who may lawfully pass to us information about you, and we combine information. For example, we may combine information that we have collected offline with information we collect online. Or we may combine information we get from a third party, such as PayPal who collect our online payments, with information we already have.
2) How your Personal Data is Used (All site users)
You do not need to supply personal data to view the website. However, please be aware that cookies are used to let us monitor how you are using the site, as these will help us make improvements for the future. These will not be linked to any information that allows you to be personally identified. Your IP address may also be used to examine usage trends, but, again, this will not allow for any identification. You can change the settings within your own browser if you wish to restrict the collection of such information. The ‘Cookie’ section (#11 below) gives advice on how to do this but please be aware that changing the settings may prevent you from taking full advantage of the website.
If you are a Member we request that you fill in our Membership & Health Questionnaire. We use MailChimp to collect and manage the information, if you enter your information using the form, it will be stored in our account with them, on their servers. We will send occasional newsletters and updates if you have asked to receive them but you can opt out at any time by clicking the ‘unsubscribe’ link at the bottom of each email or by contacting us via the email or postal address in the ‘Contact’ section (#7) of this Privacy Policy.
The ‘Contact us’ form accessed via a link under the ‘About us’ section on the top menu on our website is supplied by Weebly and if you use this form to request information from us, the details given will be held on their servers. Personal data supplied in this way will only be used to answer the specific query initiated by you.
Personal Data Use (Additional for Customers/Members)
If you decide to Join, renew membership, enter a race, sign up to a course or purchase club kit, you will need to supply personal data to enable us to manage your this, and this may be usedfor a variety of purposes to facilitate this:
- as an identifier for the entry/order/renewal you have purchased
- to update you on the progress of your entry/order
- to request further information about your entry/order
- to respond to queries from you, and to help us to identify you when you get in touch
- to notify you about changes affecting your entry/order
- for accounts and general administration purposes
- to carry out analysis and customer profiling
We do not collect financial information on our website. We use PayPal to process the payment of entry fees. When you complete the entry form, you will be diverted to PayPal’s site to make your payment and so will be subject to PayPal’s Privacy Policy for this financial transaction. Following payment, an invoice will be sent to your email address. A copy of this invoice is held by us for the duration required by HMRC for accounts purposes.
3) Hyperlinks
The BRT site does have links to other organisations. As soon as you leave the BRT site, you are recommended to check the Privacy Policy of the organisation before supplying any personal data. BRT cannot be responsible for the protection of any data supplied to sites other than its own.
4) Sharing your information
We may share information about you as reasonably necessary for the effective running of an event, course, with any of our employees, freelance personnel, sponsors and supporters, suppliers, agents, officers and sub-contractors.
We may, additionally, share your information:
- With law enforcement & fraud prevention agencies so that they can tackle fraud. We will share information if we consider that we have to in order to comply with the law or to protect ourselves. We will share information to respond to a court order or subpoena. We may share information if a government agency or investigatory body requests it or if we are investigating potential fraud,
- To the extent required by Law.
Organisations, who provide services to enable us to operate our business effectively, may be outside of the European Economic Area. If we transfer information outside of the EEA, we will make sure that the recipients agree to protect your information to the standard required within the UK.
5) Our legal basis for processing your Data
We will only process your information if we have a legal basis for doing so under current data protection legislation in the UK, including:
- to pursue our legitimate interests (see below)
- to comply with our legal obligations
Legitimate interests:
Where our processing is based on legitimate interest grounds, for example:
- Collecting personal information to provide you with a smooth and efficient experience when using our website and joining our club
- To manage the events and courses effectively
- To ensure BRT hold current ICE (In Case of Emergency) information and details of any existing medical conditions your safety during Club sessions
- For our own marketing and research
6) Your rights
We want you to be comfortable with the way that we use your personal data and know what to do if you have any questions. You have the right to:
- Know what data we hold about you and how we use it
- Stop receiving direct marketing messages by withdrawing consent or opting out
- Request access to or a copy of personal data that we hold about you
- Rectification of your personal data if it is incomplete or inaccurate
- Request that we delete your data
If you give us information on behalf of someone else, you confirm to us that you have their permission to do so and that they are aware of the contents of this privacy policy and do not have any objection to our processing their information in accordance with this policy.
7) Contact
If you have any queries or requests relating to our use of your personal data, please email us on brt@marshman.net or writeto us: Bexhill Runners & Triathletes, 62 St Martyns Way, Bexhill-on-Sea, East Sussex, TN40 2SH.
8) Internet
Although the website uses a secure and verified payment system, please remember that other methods of internet communication, such as emails and messages sent via the website may not be secure. We take the security of our website seriously but cannot be held responsible for any unauthorised access, interception or loss of personal information transmitted via the internet that is beyond our control.
9) Amendments
We may update this privacy policy from time to time by publishing the amended version on our website. Last modified: May 2018
10) Headings
The Headings we have used in this Privacy Policy are to aid clarity only and shall not affect the interpretation or validity of the information given.
11) Cookies
If you do not want us (and all other sites) to place cookies on your system you can switch cookies off in your browser. See the article below on: How to enable and disable cookies using your browser
Note: If you do disable our cookies you may find that certain sections of our website do not work. For example, you may have difficulties logging in or viewing certain pages.
What is a Cookie?
Cookies are small text files which a website may put on your computer or mobile device when you first visit a site or page. The cookie will help the website, or another website, to recognise your device the next time you visit. Web beacons or other similar files can also do the same thing. We use the term "cookies" in this policy to refer to all files that collect information in this way.
There are many functions cookies serve. For example, they can help us to remember your username and preferences and analyse how well our website is performing.
Certain cookies contain personal information, for example, if you click to "remember me" when logging in, a cookie will store your username. Most cookies won't collect information that identifies you and will instead collect more general information, such as how users arrive at and use our website, or a user's general location.
More Info: http://en.wikipedia.org/wiki/HTTP_cookie
If you continue to use our website, we assume that you have made any adjustments you wish to your browser and are happy to receive the cookies that are enabled, both from our site and from the third-party suppliers we use to improve your experience on our site.
Google Analytics:
Our website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses “cookies” to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
PayPal:
We use PayPal as our payment service provider. They may serve you Cookies during the transaction.
For more information on PayPal's Cookie Policies follow this link:
https://www.paypal.com/uk/webapps/mpp/ua/cookie-full
‘Add This’ Social Media Share Component:
The ‘AddThis’ component allows you to instantly share web pages, news, and other content to the most popular social networks and other destinations via a website plug-in. The component uses cookies to do this effectively, which collect information to help us to improve the functionality of our site.
How to disable behaviourally targeted advertising cookies
If you are concerned about behaviourally targeted advertising cookies (that serve you advertisements based on your use of our site and other websites), users based in the European Union can visit www.youronlinechoices.eu and users based in the US can visit http://www.aboutads.info/choices/ to opt out of these third party cookies.
How to enable/disable cookies on your browser
Google Chrome
https://support.google.com/chrome/answer/95647?hl=en
Microsoft Edge
https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy
Mozilla Firefox
https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences?redirectlocale=en-US&redirectslug=Enabling+and+disabling+cookies
Opera
https://www.opera.com/help/tutorials/security/privacy/
Safari on OSX
https://support.apple.com/kb/ph21411?locale=en_US
All other browsers
Please look for a "help" function in the browser or contact the browser provider.